Facilities Usage and Fundraiser Info
Please review the steps below for staff to reserve our Facility:
rSchool is our new scheduler to reserve Facilities and get Fundraiser approval. Below is the link you will use to submit Fundraiser Approvals as well as submit Facility Requests.
FACILITIES USAGE PROCEDURE:
- Please click the calendar link below to see if your event is already on the calendar. If it is not, then review dates and times that are available. Leah Petro,lpetro@nhvweb.net, will not go through the calendar to see if there are open dates for your event, this must be done by you. Leah has enough to deal with handling all that she is required to do and outside groups renting the facility. The goal of this password protected website is for you to check the calendar on the website which will include school events, athletic games, outsider renting groups, etc. If you want to plan an event, you must check this calendar first prior to submitting a facilities request through rSchool. DO NOT SHARE THIS WEBSITE WITH ANYONE OUTSIDE OUR NHHS STAFF.
Many times something will be scheduled and a staff member will be in that particular area and this creates a problem for everyone. It is your responsibility to check the calendar for conflicts with your event.
rSchool Calendar Link– Please use this link to view the Facility Calendar
rschool Login– Please use this link to login/become a requester and submit a Facility request
- You will first become a requester and create a login to use for future requests.You will check “Staff” and create your login. *I would suggest using your school email/login and password.
- Complete a rSchoolToday requestrequired for Facility Rentals and Fundraising. Please email Leah Petrowith any questions.
Once you become a requestor (STAFF):
- Enter your Activity Name, click save & continue
- Your Activity Names will save under your account for future use
- Enter Date and Time, click save & continue
- Select Location
- Building North Hunterdon, enter Location Type, click View
- Then select Location
- Please add notes in “Set-up Notes” if you have any requests for additional materials, chairs, tables, microphone, etc.
You will receive an email once your Request has been approved.
Note: The events listed in the school events calendar are approved events but the staff that are in charge of a particular event still must complete a rSchoolToday request in order for our staff to prepare for setup. This must be submitted within 30 days of your event.
FUNDRAISING APPROVAL PROCEDURES:
Anthony Petraglia: Director of Student Activities
The completed Fundraising Request Form is also done through rSchoolToday.
Requesting a Fundraiser
Once you become a requestor (STAFF):
- Enter your Activity Name, click save & continue
- Your Activity Names will save under your account for future use
- Enter Date and Time, click save & continue
- Select Location
- BuildingNorth Hunterdon, Location Type FUNDRAISER, click View
- Then select Location as FUNDRAISER
- Make sure you add notes to your request pertaining to your Fundraiser in “Set-up Notes”.This is important to explain details about your Fundraiser for approval.
- Anthony Petraglia will approve or deny any fundraising requests and review athletic fundraisers with John Mattes and return the form to Leah Petro. Leah Petro will review any facility conflicts with John Mattes or another Administrator in his absence to approve/deny the request.
- Once the Student Activities Department signs off on the fundraiser, Leah Petro will notify the organization of the approval or denial. Do not consider your fundraiser approved until Leah Petro notifies you. You should receive an email from rSchool stating your Fundraiser has been approved.
Additional Facility Information
Click HERE to view the NHHS School Floor Plan.
Click HERE to view the NHHS Sports Seasonal Facility Usage Template. This was made to review when we allow outside renting groups to use the athletic facilities due to practices and games.
Notes:
- Use of facilities on Weekends: All student activities are to be out of the building by 3 p.m. on Saturday. That does not mean stop practice or your activity event at 3 p.m. That means the building must be vacated by 3 p.m., unless an event requiring overtime, such as Theatre Production, scrimmage or a game, has been booked through Leah Petro. The Saturday Supervisor ends their shift at 3:30. Contractually, that means they must be off-premises at 3:30 pm as per union contract. Prior to leaving at 3:30, the weekend Supervisor must clean up after any practices or events. After that, they must perform the extended security check, which includes both the interior and exterior of the building. Any group that uses the facility on the weekends MUST be off-premises by 3pm.
- Considering all that must be accomplished after the teams or groups depart, this is a VERY FAIR allotment of time. If overtime is required, the Custodial/Maintenance Supervisor must be informed sufficiently in advance, and then the overtime must be posted as per contract.
Any questions please contact Leah Petro, ext. 4491, lpetro@nhvweb.net
