The North Hunterdon-Voorhees Regional High School District provides education to all high school students regardless of race, color, national origin, sex, or handicap as required by Title VI of the Civil Rights Act of 1964; Title IX of the Educational Amendments of 1972; and section 504 of the Rehabilitation Act of 1973 as amended.<\/p>\n
Inquiries regarding compliance may be directed to the District\u2019s Affirmative Action Officer, Rich Bergacs<\/a> (908) 735-2846 ext 5103 or Section 504 Coordinator, Mike Squarcia<\/a>. (908) 735-2846 ext 5182.<\/p>\n Flag Salute<\/strong><\/p>\n FLAG SALUTE AND PLEDGE OF ALLEGIANCE<\/strong><\/p>\n New Jersey Law requires that students show respect for the flag of the United States of America.\u00a0 If the student is conscientiously opposed to the pledge or salute, the student may abstain from these ceremonies but is expected to stand. <\/a> Make-Up Work<\/p>\n Any student absent from classes for any reason including suspension, will be required to make up all work missed. The school believes that the student being disciplined should be given the opportunity to main his\/her academic standing. However, it is the responsibility of the student to see his\/her teachers if he\/she feels their help is needed to make up the work missed. <\/a> Records<\/p>\n STUDENT RECORDS BOARD POLICY STATEMENT<\/strong><\/p>\n A cumulative record shall be kept for each student enrolled in the schools of this District.\u00a0 This individual folder shall contain pertinent facts about the student, but shall not violate reasonable requirements of privacy.\u00a0 The folder shall be kept up to date and should move with the student through his career.\u00a0 These records of the individual pupil shall be used for the promotion of the welfare of a pupil, and shall not be made available to any other person or agency unless it is reasonably clear that such person or agency will use the records to the advantage of the student.<\/p>\n No staff member shall give information from a student\u2019s record to anyone outside the school staff, except the student\u2019s parents, unless he shall obtain the permission of the Superintendent or the Principal and the student or his parents.\u00a0 Outside agencies or individuals not approved by the student or his parents must present a legal need to know order.\u00a0 Such an order must state the specific information needed.\u00a0 The Administration may then furnish the specific information requested and no other. Parents may request in writing the exclusion of their child\u2019s name in a school graduation list.<\/p>\n 1.\u00a0\u00a0\u00a0\u00a0 \u201cAccess\u201d means the right to view, take notes, and copy by hand or photo-reproduction.<\/p>\n 2.\u00a0\u00a0\u00a0\u00a0 \u201cAdult pupil\u201d means a pupil who is the subject of the record and is eighteen years of age or older, is attending an institution of postsecondary education, or is an emancipated minor.\u00a0 The Superintendent may determine that a minor pupil is emancipated on the pupil\u2019s presentation of evidence indicating that he or she is financially independent.<\/p>\n 3.\u00a0\u00a0\u00a0\u00a0 \u201cParent or legal guardian\u201d means the natural or adoptive parent or legal guardian, custodial or non-custodial, whose parent or legal guardian rights have not been terminated by a court of competent jurisdiction; legal guardian; foster parent or legal guardian; approved parent or legal guardian surrogate; or legal custodian of the pupil who is the subject of the record and includes only such persons for whom access is authorized at D1a.\u00a0 In the event parent or legal guardian rights have been terminated or limited by a court of competent jurisdiction, the pupil\u2019s legal custodian must so notify the custodian of the pupil\u2019s file, by submission of appropriate legal documentation, in order that improper access to the pupil\u2019s records is not granted.<\/p>\n 4.\u00a0\u00a0\u00a0\u00a0 \u201cPupil record\u201d means any information in tangible form regarding an individual pupil enrolled or formerly enrolled in this district, regardless of its subject, source, or physical form, that is maintained for the purpose of review by a person other than the originator of the record.\u00a0 Information recorded by a teaching staff member solely to aid memory is not a pupil record for the purpose of this regulation; at the time such information is reviewed by another person, it becomes a pupil record.<\/p>\n B.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Authorized Content of Pupil Records. A pupil\u2019s file may include only the following mandated and permitted records.<\/p>\n 1. The collection of the following mandated records is authorized:<\/p>\n a.\u00a0\u00a0\u00a0\u00a0 Personal identifying data, including name, address, date of birth, citizenship, gender, and name of parent or legal guardian; personal data cannot include the pupil\u2019s religious or political affiliation, except as so requested by the adult pupil or parent or legal guardian, and cannot include any indication of the pupil\u2019s illegitimacy;<\/p>\n b.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Daily attendance records;<\/p>\n c.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Pupil progress reports, report cards, and grade transcripts;<\/p>\n d.\u00a0\u00a0\u00a0\u00a0 Grade level and program assignments<\/p>\n e.\u00a0\u00a0\u00a0\u00a0 Physical health records, including data collected pursuant to Policy No. 5310.\u00a0 Any school records with HIV identifying information will be maintained in accordance with the standards of N.J.S.A. 26:5C; which require the following for disclosure of records.<\/p>\n Consent is required for the disclosure of the record of a minor who has or is suspected of having AIDS or HIV infection.\u00a0 Consent shall be obtained from the parent or legal guardian or other individual authorized under State law to act in the minor\u2019s behalf.<\/p>\n Records may be disclosed to only the following individuals or agencies:<\/p>\n (1)\u00a0\u00a0\u00a0\u00a0 Qualified personnel for purpose of conducting scientific research<\/p>\n (2)\u00a0\u00a0\u00a0\u00a0 Qualified personnel for purpose of conducting management audits, financial audits or program evaluation;<\/p>\n (3)\u00a0\u00a0\u00a0\u00a0 Qualified person in medical education or in the diagnosis and treatment of the individual involved;<\/p>\n (4)\u00a0\u00a0\u00a0\u00a0 To the New Jersey Department of Health as required by state or federal law; and\/or<\/p>\n (5)\u00a0\u00a0\u00a0\u00a0 As permitted by the rules and regulations of the New Jersey Department of Health.<\/p>\n f.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Records required and created in the identification, referral, evaluation, and classification of disabled pupils and the provision of special education and\/or related activities pursuant to Policy No. 2460 through 2460.14; and<\/p>\n g.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 All other records required by the State Board of Education.<\/p>\n 2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 The collection of the following permitted records is authorized to promote the pupil\u2019s educational welfare:<\/p>\n a.\u00a0 Personally authenticated observations, assessments, ratings, and anecdotal reports recorded by teaching staff members in the performance of their professional responsibilities and intended for review by another person, provided the record is dated and signed by the originator; information recorded solely as a memory aid for the originator becomes a pupil record when it is reviewed by any other person, including a substitute;<\/p>\n b.\u00a0\u00a0\u00a0 Information, scores, and results obtained from standardized tests or by approved tests conducted by professional personnel;<\/p>\n c.\u00a0\u00a0\u00a0 Educationally relevant information provided by the parent or legal guardian or adult pupil regarding the pupil\u2019s achievements or school activities;<\/p>\n c.\u00a0 \u00a0\u00a0 Any correspondence with the pupil and\/or the pupil\u2019s parent or legal guardian;<\/p>\n d.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Driver education certificate;<\/p>\n e.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Emergency notification form;<\/p>\n f.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 New pupil registration form;<\/p>\n g.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Withdrawal or transfer form;<\/p>\n h.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Change of schedule form;<\/p>\n i.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Records of disciplinary infractions, penalties, and disciplinary hearings;<\/p>\n j.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Records of the pupil\u2019s co-curricular and athletic activities and achievements;<\/p>\n k.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Class rank;<\/p>\n l.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0 Awards and honors;<\/p>\n m.\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Notations of additional records maintained in a separate file (C2);<\/p>\n n.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 The statement of a parent or legal guardian or adult pupil regarding a contested portion of the record; and<\/p>\n o.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 Entries indicating review of the file by an authorized person (D6).<\/p>\n C.\u00a0\u00a0\u00a0\u00a0 Collection and Maintenance of Records<\/p>\n 1.\u00a0\u00a0\u00a0\u00a0 A pupil\u2019s records will be maintained in a single central file in the office of the school to which the pupil is assigned.\u00a0 The file of a pupil assigned to a program outside this district will be maintained in the office of the Child Study Team.<\/p>\n 2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 In the event any record is kept in a place other than the pupil\u2019s central file, the central file will include a notation of the existence and location of the additional record.<\/p>\n 3.\u00a0\u00a0 The Principal or designee is the custodian responsible for the collection and security of pupil records in his or her school.\u00a0 The Principal or designee is the custodian responsible for the collection and security of pupil records maintained by the Child Study Team.\u00a0 The School Nurse is the custodian responsible for any physical health records and emergency notification forms maintained in the School Nurse\u2019s office.<\/p>\n 4.\u00a0\u00a0\u00a0\u00a0 All pupil records will be securely maintained under lock and key to protect the integrity of the record and to prevent access by unauthorized persons.\u00a0 Secretarial and clerical personnel, including properly assigned aides, may handle and view pupil records only to the limited extent necessary to enter data, amend records, file materials, copy pages, and conduct routine clerical tasks, as specifically directed and supervised by professional personnel.<\/p>\n 5.\u00a0\u00a0\u00a0\u00a0 Any computer program utilized for the electronic storage and retrieval of pupil information must provide adequate security blocks to protect the records against improper access and alteration.\u00a0 An updated printout must be made of all computerized pupil records and will be maintained in strict accordance with Policy No. 8330 and these regulations.<\/p>\n The registration of a pupil transferring to this district must be reported to the Superintendent in order that prompt request for the pupil\u2019s records may be made. <\/a> Access to Records <\/a> D.\u00a0\u00a0\u00a0 Access to pupil records.<\/p>\n 1.\u00a0\u00a0\u00a0 The responsible custodian shall permit access to pupil records only by the following authorized persons:<\/p>\n a.\u00a0\u00a0\u00a0\u00a0 The parent or legal guardian of<\/p>\n (1)\u00a0\u00a0 A minor pupil;<\/p>\n (2)\u00a0\u00a0 A financially dependent adult pupil when the parent or legal guardian has agreed not to disclose information contained in the record to a second or third party without the adult pupil\u2019s consent;<\/p>\n (3)\u00a0\u00a0\u00a0\u00a0 An emancipated adult pupil with the written permission of the pupil; or<\/p>\n (4)\u00a0\u00a0 An adult pupil who has been declared legally incompetent.<\/p>\n a.\u00a0\u00a0\u00a0\u00a0 A minor pupil with the written permission of his or her parent or legal guardian;<\/p>\n b.\u00a0\u00a0\u00a0\u00a0 A pupil sixteen years of age who plans to terminate his or her education by graduation from high school or by withdrawal from school at the end of the term;<\/p>\n c..\u00a0\u00a0\u00a0 An adult pupil;<\/p>\n d.\u00a0\u00a0\u00a0 Teaching staff members who have assigned educational responsibilities for the pupil;<\/p>\n e.\u00a0\u00a0\u00a0 Representatives of accrediting organizations for the purpose of determining accreditation;<\/p>\n f.\u00a0\u00a0\u00a0\u00a0 The Commissioner of Education and members of the New Jersey Department of Education staff who have assigned responsibilities that necessitate the review of pupil records;<\/p>\n g.\u00a0\u00a0\u00a0\u00a0 Officers and employees of a state agency responsible for protective and investigative services for pupils referred in cases of suspected child abuse;<\/p>\n h.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Representatives and persons outside the school who have been authorized by the written consent of the parent or legal guardian or adult pupil, provided that a written request for review, together with the required authorization, is first submitted to the custodian of the record and provided that the reviewer shall not transfer pupil record information to a third party without the written consent of the parent or legal guardian or adult pupil;<\/p>\n i.\u00a0\u00a0\u00a0\u00a0\u00a0 Representatives and persons not otherwise authorized, upon the presentation of a court order, provided that, absent a judicial order to the contrary, the parent or legal guardian or adult pupil has been given at least three days\u2019 written notice of the name of the requesting agency and the records requested; and<\/p>\n j.\u00a0\u00a0\u00a0\u00a0\u00a0 Bona fide researchers approved by the Superintendent after the requesting researcher has submitted a written request that sets forth the nature of the research, the relevance of the records sought, and the researcher\u2019s assurances that pupil anonymity and confidentiality will be strictly guarded.<\/p>\n 2.\u00a0\u00a0\u00a0\u00a0 A request for inspection of pupil records submitted by an authorized person will be granted, provided any condition for access set forth in D1 has been met, as soon as is practical and no later than ten days after the request is received or any hearing or review to which the record is relevant, whichever first occurs.<\/p>\n 3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 No pupil record shall be altered or destroyed after review has been requested and before the requested review occurs.\u00a0 As soon as a request is received, the pupil\u2019s file will be marked to prevent inadvertent clerical alteration. The mark will be removed when the review occurs.<\/p>\n 4.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Where access has been requested by a person other than a parent or legal guardian or pupil or teaching staff member educationally responsible for the pupil, access will generally be limited to the record or portion of the record relevant to the purpose for which access was granted.<\/p>\n 5.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 The custodian of the record, or a teaching staff member appointed by the custodian, shall be present during the period of review to provide interpretation of the record as required; to prevent any alteration, damage, or loss of the record; and to limit review where such limitation is a condition of access.<\/p>\n 6.\u00a0\u00a0\u00a0\u00a0 Except for inspection by a parent or legal guardian, pupil, or teaching staff member educationally responsible for the pupil, every inspection of a pupil\u2019s record shall be noted in an entry in the file that sets forth the name of the person or persons granted access, the reason access was granted, the time and circumstances of the inspection, the records inspected, and the purposes for which the data will be used.<\/p>\n 7.\u00a0\u00a0\u00a0\u00a0 Access to pupil records will be available only to the pupil\u2019s parent or legal guardian, the adult pupil, appropriate school personnel acting in the educational interest of the pupil, and such others as may be permitted access by rules of the State Board of Education.\u00a0 Every parent, except as prohibited by federal and state law, shall have access to records and information pertaining to his or her unemancipated child, including, but not limited to, medical, dental, insurance, child care and educational records, whether or not the child resides with the parent, unless that access is found by the court to be not in the best interest of the child or the access is found by the court to be sought for the purpose of causing detriment to the other parent.\u00a0 The place of residence of either parent shall not appear on any records or information released pursuant to this policy.<\/p>\n A pupil\u2019s parent, guardian or legal custodian may petition the court to have a parent\u2019s access to the pupil\u2019s records limited.\u00a0 If the court, after a hearing, finds that the parent\u2019s access to the record is not in the best interest of the pupil or that the access sought is for the purpose of causing detriment to the other parent, the court may order that access to the records be limited.<\/p>\n 8.\u00a0\u00a0 An authorized person may request a photocopy of all or a portion of that part of the pupil\u2019s record to which the reviewer has been granted access.\u00a0 Copies will be made by district personnel for a fee equal to that charged for copies of the public records of this district, except that the fee may be waived for a parent or legal guardian or adult pupil who, in the judgment of the custodian of the record, might otherwise be prevented from exercising his or her rights of access and appeal under rules governing access to pupil records and the due process rights of disabled pupils.<\/p>\n E.\u00a0\u00a0\u00a0\u00a0 Release of Information<\/p>\n Information in a pupil record, other than directory information defined in H1, may be released only to the following persons and under the following conditions.<\/p>\n 1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 In order to fulfill its legal responsibilities, the Board of Education may receive information contained in a pupil\u2019s record.\u00a0 Any request for such information must be made to the Superintendent by the Board duly convened.\u00a0 The information will be presented by the Superintendent to the Board in private session, except that the parent or legal guardian or adult pupil will be notified of the planned private discussion and, on the written request of the parent or legal guardian or adult pupil, the information will be discussed in a public meeting.<\/p>\n 2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Teaching staff members may, in their discretion, disclose information in a pupil record to the minor pupil who is the subject of the record or to appropriate persons in connection with an emergency, if such knowledge is necessary to protect the health and safety of the pupil or other persons.<\/p>\n 3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 A parent or legal guardian or adult pupil may be given information from that portion of another pupil\u2019s record that contains information about the parent or legal guardian\u2019s child or about the adult pupil.<\/p>\n 4.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Transfer of Records<\/p>\n 5.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 When a pupil transfers to another school district in New Jersey, the custodian of the pupil\u2019s records shall, within ten days of the receiving district\u2019s verification of the transfer:<\/p>\n a.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Forward the pupil\u2019s mandated records to the receiving district with written notice of the transfer to the parent or legal guardian or adult pupil; and<\/p>\n b.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Forward the pupil\u2019s permitted records to the Superintendent of the receiving districts on the written consent of the parent or legal guardian or adult pupil, except that permitted records may be forwarded from Bethlehem Township, Califon Borough, Town of Clinton, Clinton Township, Franklin Township, Glen Gardner Borough, Hampton Borough, High Bridge Borough, Lebanon Borough, Lebanon Township, Tewksbury Township, and Union Township without written consent.<\/p>\n 6.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 When a pupil departs permanently from this school district by transfer to a private school or a school district outside New Jersey, the parent or legal guardian or adult pupil will be notified in writing that a copy of the entire pupil record will be provided on request.\u00a0 The record will be forwarded to the receiving school or district on the written request of the parent or legal guardian or adult pupil.<\/p>\n 7.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 The parent or legal guardian or adult pupil shall, on request, be provided with a copy of the records forwarded to another school district or educational institution.<\/p>\n 8.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Appeal of Record<\/p>\n A parent or legal guardian or adult pupil may request the expunging of allegedly inaccurate, irrelevant, or improper information; the insertion of additional data and commentary; and request a stay of disclosure, in accordance with the following appeal procedures:<\/p>\n 1.\u00a0\u00a0\u00a0\u00a0 The parent or legal guardian or adult pupil must submit a written request to the Principal that includes the specific issues and allegations relating to the pupil record and the relief sought.<\/p>\n 2.\u00a0\u00a0\u00a0\u00a0 The Principal will, within ten days of the receipt of the request, meet with the parent or legal guardian or adult pupil to review the issues and allegations raised and the relief sought.<\/p>\n 3.\u00a0\u00a0\u00a0\u00a0 If the relief sought by the parent or legal guardian or adult pupil is not granted at the review meeting, the parent or legal guardian or adult pupil will be notified of his or her right to appeal the matter to the Board of Education or the Commissioner of Education in writing within ten days of the meeting.<\/p>\n 4.\u00a0\u00a0\u00a0\u00a0 An appeal to the Board will be promptly heard in private session, unless the parent or legal guardian or adult pupil requests a public meeting, and the Board will issue a written determination within twenty days of the receipt of the written request for appeal to the Board.\u00a0 The Board determination will include notification of the right of the parent or legal guardian or adult pupil to appeal to the Commissioner.<\/p>\n 5.\u00a0\u00a0\u00a0\u00a0 At all stages of the appeal process the parent or legal guardian or adult pupil will be afforded a full and fair opportunity to present evidence relevant to the issue.<\/p>\n 6.\u00a0\u00a0\u00a0\u00a0 A record of the appeal proceedings and outcome will be included in the pupil\u2019s file and copies will be made available to the parent or legal guardian or adult pupil.<\/p>\n 7.\u00a0\u00a0\u00a0\u00a0 Appeals relating to the records of disabled pupils will be processed in accordance with N.J.A.C. 6A:14-2.9.<\/p>\n 9.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Regardless of the outcome of the appeal, the parent or legal guardian or adult pupil may place a statement in the pupil\u2019s file commenting on the information contained in the record or specifying reasons for disagreeing with the decisions of the Board or its officers.\u00a0 Any such statement will be retained in the file so long as the contested portion of the file is maintained and will be disclosed whenever the contested portion is disclosed.<\/p>\n H.\u00a0\u00a0 Directory Information<\/p>\n 1.\u00a0 Directory information includes a pupil\u2019s name, address, telephone number, grade level, date and place of birth, dates of attendance, major field of study, participation in district activities recognized by the Board of Education, weight and height relating to athletic team membership, degrees, awards, the educational agency most recently attended by the pupil, and other, similarly non-intrusive information.<\/p>\n Parent or legal guardians and adult pupils will be informed annually at the beginning of the school year of their right to prohibit the release of any or all types of directory information about the pupil and will be provided a period of ten days to submit to the Superintendent a written statement prohibiting the release of such information.<\/p>\n 3.\u00a0\u00a0\u00a0\u00a0 Except where a parent or legal guardian or adult pupil has requested that directory information about the pupil not be released, directory information may, without the consent of the parent or legal guardian or adult pupil, be:<\/p>\n a.\u00a0\u00a0 Released to recognized representatives of the press for use in published reports on district activities and<\/p>\n b.\u00a0\u00a0 Used in district publications and records such as the newsletter, handbook, school newspaper, yearbook, graduation program, Board minutes, and administrative reports to the Board.<\/p>\n 4.\u00a0\u00a0 A student information directory of pupils in grade(s) 9-12 may be compiled annually for distribution to educational, occupational, and military recruiters. The directory will include each pupil\u2019s name, address, telephone number, grade level, and other items of directory information as authorized by the Superintendent.<\/p>\n The student information directory will be made available to educational, occupational, and military recruiters on an equal basis, in accordance with Policy No. 9713.\u00a0 An adult pupil who so requests or a minor pupil whose parent or legal guardian so requests will not be listed in the student information directory for any and all recruitment purposes.<\/p>\n I.\u00a0\u00a0\u00a0\u00a0 Review of Records<\/p>\n 1.\u00a0\u00a0\u00a0\u00a0 The records of all currently enrolled pupils will be reviewed annually by teaching staff members appointed by the custodian.\u00a0 Information no longer descriptive of the pupil or the pupil\u2019s educational situation or necessary to provide educational services to the pupil will be removed and destroyed.\u00a0 No record will be made of the removed information or of its removal.<\/p>\n 2.\u00a0\u00a0\u00a0 A record that is mandated (B1) may be destroyed only after:<\/p>\n a.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 The parent or legal guardian or adult pupil has been notified of the pending destruction and has consented in writing to the destruction or<\/p>\n b.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Reasonable attempts to notify and secure the consent of the parent or legal guardian or adult pupil have been unsuccessful.\u00a0 Attempts will be deemed unsuccessful after registered mail to the parent or legal guardian or adult pupil to the last known address is returned or after, notification having been received, the parent or legal guardian or adult pupil fails to submit written consent within ten working days of receipt of notification.<\/p>\n 3\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Removed records will be destroyed by shredding, burning or complete erasure of records stored on computer disk.<\/p>\n J.\u00a0\u00a0 Retention of Records<\/p>\n When a pupil graduates from high school or permanently departs from the school system,<\/p>\n 1.\u00a0\u00a0\u00a0\u00a0 The parent or legal guardian or adult pupil will be notified in writing that records other than those permanently retained will be destroyed and that a copy of the pupil\u2019s entire record will be provided on request.<\/p>\n Except where records are transferred to another New Jersey school district (F1), the following records will be maintained in perpetuity:\u00a0 the pupil\u2019s name, date of birth, gender, address and telephone number at time of departure from this district, grades, attendance record, classes attended, grade level completed, year completed, name(s) of parent or legal guardian(s), and citizenship status.<\/p>\n The student profile form, with all appropriate attachments, of any pupil assessed by a special review assessment, pursuant to Policy No. 5460, will be retained for one year after the graduation of the pupil\u2019s class.<\/p>\n 4.\u00a0\u00a0\u00a0\u00a0 All other records will be destroyed after<\/p>\n a.\u00a0\u00a0\u00a0\u00a0 The parent or legal guardian or adult pupil has been notified of the pending destruction and has consented in writing to the destruction or<\/p>\n b.\u00a0\u00a0\u00a0\u00a0 Reasonable attempts to notify and secure the consent of the parent or legal guardian or adult pupil have been unsuccessful.\u00a0 Attempts will be deemed unsuccessful after registered mail to the last known address of the parent or legal guardian or adult pupil is returned as undeliverable or after, notification having been received; the parent or legal guardian or adult pupil fails to submit written consent within ten working days of receipt of notification.<\/p>\n 5.\u00a0\u00a0\u00a0 No additional information will be placed in the pupil\u2019s file without the prior written consent of the parent or legal guardian or adult pupil.<\/p>\nA.\u00a0\u00a0\u00a0 Definitions<\/span><\/h6>\n