Advisor Fundraising Information

 

Fundraising "Request for Approval of Fund Raising Activity" Form in Student Activities Office. Please include where the proposed fundraiser will take place and what time on the form.

A separate Facilities use form has to be completed and can be found in the Athletic/Student Activities office - Mr. Hopek to make final approval for use of facility.

Note: Club advisors, please be flexible for days and times when using the facilities because there are a number of clubs that want to do fundraisers.

 

Channel all collected monies through Sandee Kennedy in the Athletic Office.

Note: Advisors/Students  - Please do not pay for any bills out of pocket but have the bill sent to you for payment through the Student Activities accounts. Thank you

North Hunterdon Voorhees Regional High School District

Board of Education Policy 5830 (for advisors review only)

PUPIL FUND RAISING

A.     Student's Fund Raising Activities

The Board of Education acknowledges that the solicitation of funds from students must be limited since compulsory attendance laws make the student a captive donor and such solicitations may disrupt the program of the school.

Fund raising by students is not permitted except upon the approval of the Principal.

A written plan for a fund-raising drive or activity must be presented to the Principal on a specially designed form entitled "Request for Approval of Fund-Raising Activity." This plan must include pertinent information such as:

1.     The name of the person in overall charge of the activity responsible for an accounting of all receipts and disbursement of monies.

2.     A complete narrative telling how the fund-raising activity will operate.  The role students are to play and publicity efforts regarding the use of the name of the school must be included.

3.     After approval is given for the fund-raising activity, specific instructions are to be provided in writing by the Principal.

4.     The Principal must make sure the following takes place for all in-school fund-raising activities

a.     The person in charge of the fund-raiser will assign to each individual student selling an item or requiring a donation, a list of how much is being issued, the price or amount of the donation and when the money is to be collected.

b.     After the fund-raising activity is completed, the person in charge will issue a duplicate copy of the receipt to the student indicating how much money was collected.  The original copy/copies will be retained by the organizer of the fund-raising activity in case of discrepancies in the amount of money deposited.
 
c.     All monies collected though fund-raising will be deposited in the internal school account. Every effort shall be made to have funds collected for items or donations to be made out by check made payable to the specific high school. No check should be made out to cash or to a specific individual.

d.     After all money is deposited, a balance sheet will also be prepared listing number of items returned, cost of items sold and net profit made from the sale. In the case of Lift-a-Thons, Bowl-A-Thons, Walk-A-Thons, etc., a list of students participating, a list of each donor and how much collected from each donor is required.

e.     Records will be maintained by the individuals in charge of the fund-raising activities with copies to the student activities office for auditing purposes.

f.     Students and staff members must receive Principal approval for fund-raising activities before final arrangements for the final raiser begins.

g.     All bills, receipts or disbursements of funds must be deposited in school accounts and checks drawn upon these accounts.

h.     No food, candy, etc. should be sold while classes are in session.

i.     No classes should be disrupted for the sale of any item.

j.     Academic and regularly scheduled extracurricular programs should not depend on fund raiser for essential supplies or equipment. Such items should be budgeted and purchased through regular procedures.

k.     Fund raisers should not be undertaken to accumulate funds for unspecified objectives. Fund raisers will be approved only for appropriate specific goals.

l.     Participation in fund-raising efforts cannot be used as criterion for membership in a club, on a team or in a student organization.

m.     Door-to-door solicitation is prohibited.
 
B.     Fund Raising by Outside Organizations

The North Hunterdon-Voorhees Regional High School District encourages the active participation of the community in providing auxiliary support for a wide range of programs.

Community assistance involvement with the programs and activities can take many forms.  It may range in scope from the formulation of formal PTA and Booster groups with elected officers and adopted by law, to an informal organization lending support on a request basis.

However, any organization regardless of its structures must conform in its supportive role to the rules and regulations of the Board.

1.     The Board disclaims all responsibilities for the protection or an accounting of any funds raised by support.

2.     Solicited funds are not to be deposited in any regular or special accounts of the district.

3.     Any organizations wishing to solicit funds on school property must receive permission to do so from the Board.  Collections of money by students on behalf of organizations outside the school may be permitted only by the Superintendent.

4.     Permission to solicit funds will be granted only to those organizations whose purposes are consistent with the goals of this district and the interests of the community. Solicitations must take place at such times and places and in such a manner as specified by the Superintendent and which does not interfere with the orderly operation of the school.

5.     Only after Board approval, all monies, all equipment and materials purchased by community groups and donated to school programs become the property of the Board.

6.     The Superintendent shall distribute this policy and the rules which implement it to each organization granted permission to solicit funds.

See the Student Activities Director for fund raising request forms.